Volunteer Functions for the Come to Leicester Artist Tour
Click on the Bolded Volunteer Position for More Information
Coordinator - Overall Financial & Operational Oversight and Responsibility
Treasurer - Accounts Receivable (Artist Fees and Sponsorship Payments), Accounts Payable, Banking, and Budgeting. Maintains detailed spreadsheets and reconciles with TD Bank account and PayPal
Artist Coordinator - Sets up Google Doc Application, shares with Website Coordinator for distribution, receives data, and emails acceptances. Provides graphic images to the website coordinator and graphics person
Advertising Team (Newspapers and Magazines) - Produces Press Release. Works with area newspapers and magazines to place print and online ads during June, July, and August. Places notices with Online Event Calendars (WNC, Asheville Area, etc.)
Site Locations and Volunteer Coordinator - Assigns locations and volunteer positions to those who want to take the volunteer fee discount
Sponsorships & Grants Team - Solicits Sponsorship contracts at various levels from local supporters and coordinates with the Graphics person to place Ads in the Tour Brochure. Forwards payments to Treasurer. Sends thank-you notes to Sponsors after the tour if time allows
Graphics - Receives Artist Images, Creates Brochures, Tour Map with Location Assignments, Promotional Flyers, and Postcards
Brochure, Post Card, and Flyer Distribution - to Hubs, Artists, targeted businesses & neighborhoods, mailing lists
Social Media Marketing and Engagement - Primarily Facebook and Instagram
Website and Artist Page Updates - As Website Administrator (with permission from Jeff and Diane Frisbee), uses Squarespace Software to receive the Artist’s images and migrate them to the Website Home Page Gallery carousel. Update individual Artist Pages with new images or establish pages for new Artists. Make any other content edits to the website as required
Mail Chimp - Uses the CTL Mail Chimp account to send promotional emails one month before the tour
Leicester Community Center Coordinator - Coordinate Invoice Payment: Floor Plan, Set Up, and Breakdown
Sandy Mush Center Coordinator - Coordinate Sponsorship Payment, Floorplan, Set Up, and Breakdown
Vineyard Coordinator - Interface with Addison Vineyard Owners for Placement, Set Up and Breakdown
Library Coordinator - Make arrangements and reservations with the Leicester Public Library for meetings and or Potluck. Assist with any Displays
Jury Members (work with Artist Coordinator to evaluate appropriateness of new and continuing applicants)
Signage - Retrieve used and produce new signs, distribute and place days before the Tour
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If the above functions have been covered:
Post Tour Data Collection and Analysis
Radio and Television (including Hotel closed circuit announcements) - Contact WLOS, BRPR, or similar to share the Press Release.